Call to order, welcome, and Pledge of Allegiance.

Roll call.

SPECIAL PRESENTATION: Baker Tilley rate findings and DLZ project overview

PUBLIC HEARING: ORDINANCE 2021-04: AN ORDINANCE TO AMEND THE SEWER AND STORMWATER RATES AND CHARGES FOR THE USE OF THE SERVICES RENDERED BY THE TOWN OF CHURUBUSCO (Public comments will be heard IN PERSON, VIA EMAIL, or VIA THE ZOOM CHAT FEATURE. If you are unable to attend, please email Madalyn with your comment at madalyn@townofchurubusco.com prior to 4:30 pm on 3/23/21. Comments will be limited to 3-5 minutes per attendee.)

Old Business:
1. Ordinance 2021-04: AN ORDINANCE TO AMEND THE SEWER AND STORMWATER RATES AND CHARGES FOR THE USE OF THE SERVICES RENDERED BY THE TOWN OF CHURUBUSCO

New Business:

Department Reports:
Town Supervisor: Jeremy Hart
Waste Water Treatment Plant: Bob Gray
Town Marshal: Dustin Papenbrock
Park Superintendent: Rick Krider
Town Attorney: Ron Felger

Council Reports:
Mark Pepple: Nathan Van Horn: Devin Keener:

Clerk/Treasurer Report: Madalyn Sade-Bartl

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Established in 2011, the SCDP began as a collaboration between the Indiana Housing and Community Development Authority, Office of Community and Rural Affairs, and Indiana Department of Transportation to support community planning and development initiatives by streamlining access to available funding sources and capacity building resources.

Through the annual designation, Stellar Communities provides resources for transformative quality of place community improvements by utilizing previous planning efforts, leveraging existing assets, fostering regional investments and stimulating continued growth for long-term relevance.

Finalist communities are separated into a division based on their population:

• Division 1: 6,000 – 50,000

• Division 2: 5,999 & below

After evaluating the letters of interest, the top six communities were chosen as finalists.

2017 Stellar Communities Designation Program Finalists:

Division 1:

• City of Greensburg (Decatur)

• City of Madison (Jefferson)

• City of Vincennes (Knox)

Division 2:

• Town of Churubusco (Whitley)

• Town of Culver (Marshall)

• City of Union City (Randolph)

As finalist communities, each will receive a planning grant to either create or build upon existing local Strategic Investment Plans, detailing projects, partnerships and proposed sources of funding. Site visits will then be conducted by the Stellar Team, which is comprised of representatives from the partnering agencies who follow a standard agenda and set of questions. Later this summer, one community from each division will be named a 2017 Stellar Communities Designee.

Since its inception, the SCDP partnership has grown to include:

• Indiana Arts Commission (IAC)
• Indiana Bond Bank
• Indiana Department of Natural Resources (DNR)
• Indiana Department of Transportation (INDOT)
• Indiana Finance Authority (IFA)
• Indiana Housing and Community Development Authority (IHCDA)
• Indiana Office of Tourism and Development (IOTD)
• Indiana State Department of Health (ISDH) Division of Nutrition and Physical Activity (DNPA)
• Office of Community and Rural Affairs (OCRA)

While OCRA, INDOT and IHCDA have made financial commitments to the program, all 10 agencies will provide a high level of technical skills that will support leveraging the existing assets already within the community. Their efforts will focus on building human capital, supporting existing businesses, creating a spirit of entrepreneurship, redeveloping commercial property and infrastructure, preserving natural and cultural amenities, and improving the health and well-being of residents, which fosters the creation of a vital destination.

Projects included in Churubusco’s application include the following:

• Expansion and renovation of Churubusco Public Library
• Owner-Occupied Residential Rehabilitation grants
• Reconstruction of Mulberry Street and its feeder roads
• Phase 2 Main Street Revitalization
• Trail signs at Churubusco Park
• Mural on the side of Churubusco News building

Funding for the Stellar Communities Designation Program comes from multiple existing federal and state programs. For more information on past designees, timelines and contact information, visit ocra.in.gov/Stellar.

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A DECLARATORY RESOLUTION DESIGNATING CERTAIN REAL ESTATE WITHIN THE TOWN OF CHURUBUSCO AS AN ECONOMIC REVITALIZATION AREA (ERA)

WHEREAS, I.C. 6-1.1-12.1 et seq. provides for the designation of an Economic Revitalization Area (ERA) and provides for subsequent deductions from assessed valuation for real estate improvements and for qualified personal property within said Economic Revitalization Area (ERA); and

WHEREAS, the statutory authority found in I.C. 6-1.1-12.1 et seq. provides for the fiscal body of a county, city or town to make the determinations concerning the designation of an Economic Revitalization Area (ERA) within its jurisdiction; and

WHEREAS, the Town of Churubusco contains areas which have become undesirable for, or impossible of normal development and occupancy because of lack of development, cessation of growth, deterioration of improvements, character of occupancy, age obsolescence, substandard buildings, or other factors which have impaired values or prevent a normal development of property or use of property.

WHEREAS, statutory authority found in I.C. 6-1.1-12.1 et seq. provides that the designating body be the fiscal body, the Town of Churubusco Common Council being the fiscal body of the Town of Churubusco; and

WHEREAS, the Town of Churubusco Common Council desires to declare and designate certain real property or areas within their proper jurisdiction as an Economic Revitalization Area (ERA) pursuant to
I.C. 6-1.1-12.1 et seq. , said real property or areas within the jurisdiction of the Town of Churubusco Common Council, more fully described as follows:

SEE ATTACHED EXHIBIT A LEGAL DESCRIPTION FOR ERA DESIGNATION

WHEREAS, the designating body may determine whether deductions from assessed valuation shall be allowed within an Economic Revitalization Area (ERA) based upon findings of fact and economic benefits as presented with a SB-1 form; and

WHEREAS, the designating body must determine a schedule of deductions from assessed valuation over a period up to ten (10) years for both, rehabilitation or redevelopment of real property and for qualified personal property within an Economic Revitalization Area (ERA).

NOT THEREFORE BE IT RESOLVED by the Town of Churubusco Common Council for the Town of Churubusco that said areas, as described above, are within the jurisdiction of the Town of Churubusco, and that the Town of Churubusco Common Council does hereby declare said areas as an Economic Revitalization Area (ERA), pursuant to I.C. 6-1.1-12.1 et seq.; and

RESOLUTION NUMBER ______________
(Continued, Page 2)

BE IT FURTHER RESOLVED by the Town of Churubusco Common Council that a public hearing shall be held prior to confirming this designation, and said public hearing will be advertised and conducted in accordance with I.C. 5-3-1 and I.C. 6-1.1-12.1 et seq.; and

BE IT FURTHER RESOLVED by the Town of Churubusco Common Council that the materials relevant to this designation shall be provided to the county auditor, county assessor, Indiana State Board of Accounts and other affected taxing units for public inspection and comment; and

BE IT FURTHER RESOLVED by the Town of Churubusco Common Council that after making its determination in the affirmative for the designation of an Economic Revitalization Area (ERA) it shall determine a schedule to phase out deductions from assessed valuation over a period up to ten (10) years, as permitted through I.C. 6-1.1-12.1 et seq. for the redevelopment, rehabilitation or other improvements to real property, and for new manufacturing equipment; and

BE IT FURTHER RESOLVED that after hearing public comment regarding this determination, the Town of Churubusco Common Council shall reject, modify and confirm, or confirm the Economic Revitalization Area (ERA) designation as required by I.C. 6-1.1-12.1 et seq.

ADOPTED THIS ________ DAY OF ________________________, 2016.

______________________________________ ______________________________________

______________________________________

ATTEST:

______________________________________
, Clerk-Treasurer

Presented by me to the Town Council President of the Town of Churubusco, Indiana, for approval and signature, this
day of , 2016, at ¬__.M.

, Clerk-Treasurer

Approved and signed by the undersigned as Town Council President of the Town of Churubusco, Indiana, this
day of , 2016, at , __.M.

, Town Council President

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The Town is holding the 3rd Annual Tree Lighting & Park Bake Sale on Saturday, November 29 at 6 p.m. at the Point (corner of 205 & 33). Hot cocoa will be provided and Santa will be making an appearance and passing out treats to those who attend! Local businesses will also be open later to allow people to vote on their Christmas decorations and complete holiday shopping. Come join us and see the lovely Christmas tree, shop local, and help out the Park!

In conjunction with the tree lighting, the Town and the Chamber of Commerce are also sponsoring a holiday decorating contest. Local businesses will be vying for the title of “best decorator” and we need your help in determining a winner! Each penny collected in a merchant’s collection box will be counted as a vote. The merchant with the most votes will win a plaque and be recognized in the Churubusco News. Last year’s winner was Shroyer’s Variety and Hardware. Can someone beat out this crowd favorite? Voting will begin November 29 and continue until December 10 with a winner announced December 11. Participants of this event include the following businesses and organizations:

Sheets & Childs                                  208 N. Main

K&K Video                                        128 N. Main

Bargain House                                                118 N. Main

Shroyer’s Variety                                115 N. Main

Star Insurance                                     111 N. Main

Sheets & Childs Funeral Home          206 N. Main

H & R Block                                       102 N. Main

Town of Churubusco                          530 S. Main

McDonald’s                                        568 S. Main

Magic Wand                                       602 S. Main

Stir Crazy in ‘Busco                            3660 N. US 33

PNC Bank                                           102 N. Line

Please help make this contest a success and assist in raising money for upcoming Main Street projects. All proceeds from this contest will benefit the Churubusco Main Street project.

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In an effort to bring people downtown, the Town and the Chamber is sponsoring the ‘Busco Block Party on September 6 from 6 to 9 p.m. in the PNC and K&K parking lots with the rainout location of Churubusco High School. The event will include a “Meet your Merchants” event where local merchants will be showcasing their wares and services. Dr. Feelgood’s DJ Service will also be holding a karaoke contest during this event with an adult and kid’s (15-under) category. Top prizes for the kid’s are a tablet from the Town of Churubusco, a $50 Dollar General gift card, and an MP3 player and copy of Amazing Spider-Man 2 from the Town of Churubusco and K&K Video. The adults will be competing for a top prize of $75 for first place, $50 for second place, and $25 for third place. Please come join us for this family friendly event and get to know the people in your neighborhood! This event is sponsored by Shroyer’s Variety & Hardware, Brady’s Auto Service, Sheets & Childs Funeral Home, C&A Tool, Michelle’s Downtown, 1st Call Heating & Air, Churubusco Child Care, Brown’s Woodworking, PNC Bank, G&K Golf Kars, Passages, Inc., Churubusco Dollar General, Town of Churubusco, and Churubusco Chamber of Commerce.

Other upcoming events include the Town Wide Garage Sale on September 26 & 27, Chamber vs. Fire Dept. Charity Softball game happening at 3 p.m. on September 27, and Halloweenfest on October 25. More details are to come about these community events!

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December 31, 2013

REQUEST FOR PROPOSAL

Town of Churubusco is requesting proposals for preliminary engineering report for improvement of our downtown area (approximately 2 block area of Churubusco’s Main Street [US 33]).

A. Purpose

The purpose of this “Request for Proposal” (RFP) is to solicit professional engineering firms (hereinafter called “Consultants”) for detailed proposals to perform the engineering report for the Churubusco Main Street Improvement Project (hereinafter called “Main Street Project”). The Town Council of the Town of Churubusco will review the Proposals and make a decision based upon an evaluation of the following criteria: recent related project experience, understanding of the project, expense, schedule for completion, and estimate of hours. A presentation by the Consultants to the Selection Committee may be required prior to a final recommendation.

Background

Churubusco has recently been designated a Main Street Community and as part of their designation, is seeking to improve approximately two blocks of their downtown area.

B. Issuing Office

This RFP was prepared for the Churubusco Town Council by Madalyn Sade-Bartl, Clerk Treasurer, Town of Churubusco.

The project representative for the Churubusco Main Street Committee and the Churubusco Town Council is Frank Kessler, Town Council President.

C. Scope of Services

The Main Street Project will include removing and replacing of lighting and removing and replacing sidewalks. Details of project area and examples of lighting, sign, and sidewalk replacement/hardware can be found on Vintage Archonics’ FTP site at vintagearchonics.com and using the login, FTP_SmithTwp (not case sensitive), and password, T5TrE9ey (case sensitive).

The scope of work will generally include the following:

• Design electrical infrastructure

• Prepare specifications for lighting and sidewalk improvements

• Assist in construction bid process

• Prepare preliminary, advanced detail (approx. 95% detail phase) and final construction plans for the project.

• Assist and provide any necessary documentation for grant application process

• Cost estimate of construction

• Attend progress meetings with the Town of Churubusco.

D. Agreement

The Consultant selected to provide the above-referenced services will be expected to enter into a contract with the Town of Churubusco.

E. Insurance

The Consultant shall maintain a minimum of $1,000,000 in Professional Liability Coverage.

F. Rejection of Proposals

The Town Council reserves the right to reject any and all of the responses received as a result of this RFP. The Town Council does not intend to award a contract solely on the basis of responses to this RFP or otherwise pay for the information solicited or obtained in response to this RFP.

G. Incurred Cost

The Town of Churubusco will not be liable for any cost incurred by the Consultant for any work performed through and including the execution of a contract for professional services, prior to the execution of a contract.

H. Addenda to the RFP

In the event that it becomes necessary to revise any part of this RFP, a copy of all addenda will be posted on the Town of Churubusco website. It is the responsibility of the Consultant to check the Website for addenda. The final date for posting addenda to the Website will be five (5) working days prior to the due date of the proposal.

I. Completeness of the Submitted Proposal

1. The proposal shall address all items completely and thoroughly, in an 8½” x 11” format, and shall be signed by an officer of the firm authorized to bind the Consultant to its provisions.

2. The contents and commitments in the proposal shall remain firm for one hundred twenty (120) calendar days from the submittal due date.

J. Consultant Responsibilities

The Consultant shall be capable of providing all professional services as described under the Scope of Services and to maintain those capabilities until notification that their proposal was unsuccessful. Exclusion of any service for the project may serve as cause for rejection.

K. Acceptance of RFP Content

The proposals presented will be evaluated by the Town Council. The proposals will be scored on the basis of the following:

1. Recent experience with this type of engineering work,

2. Consultant’s understanding of the project,

3. Expense of project

4. The proposed time frame for completion of the design project and man-hours by tasks.

5. A presentation by the Consultant to the Selection Committee may be required as a part of the evaluation.

L. Compensation

The fee shall be based upon hourly labor and overhead cost plus a fixed fee with a not to exceed total amount for the contract.

M. Schedule Dates

The following is an anticipated schedule for the RFP process. The Town of Churubusco reserves the right to modify any part of this schedule:

1. Advertise Request for Proposal: December 27, 2013

2. Proposal Due: January 31, 2014 (4:30 p.m. local time)

3. Presentation (if Required): February 3, 2014

4. Consultant Selected: February 5, 2014

N. Responses

To be considered, four (4) copies of the proposal must be submitted to the Churubusco Government Center, no later than 4:30 p.m. January 31, 2014, and should be addressed as follows:

Frank Kessler, Town Council President

530 S. Main St.

Churubusco, IN 46723

Consultants mailing their proposals shall allow normal mail delivery time to assure timely receipt.

O. Consultant Evaluation

Proposals should be complete but concise. Consultants will be evaluated on the following information:

1. Related Project Experience

Provide a list of related project experience with pertinent project information. Provide the name of the project manager for each similar project completed. Present the proposed budget and schedule for each project in comparison to the final cost and completion time. References should be provided for each project. Project experience should include a water level control structure project. Project experience does not have to be for lake level control, but may be any type of impoundment.

2. Understanding of the Project

Provide a brief statement as to the Consultant’s understanding of the project. Discuss the proposed planning, organization and management tools to be used to control schedule and costs.

3. E-verify Participation

A letter certifying that all employees have been E-verified and are in compliance shall be submitted.

4. Schedule for Completion

A progress schedule shall be provided demonstrating the time elements in relationship to each work task. This project schedule must consider all elements and their relationships, as described in the Project Background and Scope of Services.

5. Estimate of Hours

An estimate of hours to complete the tasks outlined in the Scope of Services presented in Section

C is required. The estimate is to be presented in a format that details the effort assigned to employees based on their classification.

P. Additional Information

The submission of additional pertinent information beyond the requirements of this RFP is acceptable. This would include the identification of any work not covered in the Scope of Services presented in Section C; together with an estimate of hours for the additional work that you believe is important or necessary to meet the project’s objectives.

Q. Conflict of Interest

The Consultant shall prepare and submit a statement that no conflict of interest issues exist at the submission of this proposal. In addition, non-conflict of interest statements must also be provided for any sub-consultant.

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