Meeting Minutes – June 19, 2024

by Madalyn Sade-Bartl on July 17, 2024 in Meetings, Minutes

Regular Meeting Minutes –June 19, 2024
The Churubusco Town Council met on June 19, 2024 at 6:00 p.m. in the Town Hall. Members present were council members Mark Pepple, Devin Keener, and Nathan Van Horn; and Clerk-Treasurer, Madalyn Sade-Bartl. Others present were Lisa & McKenna Fensler, Dan Millikan, and Casey Erwin (DLZ); and Town Marshal, Dustin Papenbrock.
Mr. Pepple called the meeting to order, welcomed visitors, and led the Pledge of Allegiance. The Clerk called roll. All members were present.
Approval of Minutes- June 5, 2024 and June 18, 2024
Mr. Van Horn made a motion to approve the minutes from June 5, 2024 and June 18, 2024 as presented. Mr. Keener seconded, and the motion passed 3-0.

Approval of Claims:
Claims Vouchers dated June 19, 2024 in the amount of $1,806,328.01 were presented and approved.
Public Comment:
McKenna Fensler was present to report on a pothole in front of her driveway located at 728 N. Main Street. She stated INDOT had been out several times to fill in the hole and wished to make the Council aware of the issue.
Dan Millikan was present and wished to have a meeting with himself, the Council, and Tim & Lisa Fensler at Turtle Town Plaza to discuss the lift station issues. Mr. Pepple stated that would not be possible due to the Open-Door law. Mr. Pepple also stated the Council had been advised not to discuss anything concerning the case without legal counsel present.
Old Business:
There was no old business.
New Business:
1. Pay Application #16- Project A Sewer Project: Ms. Bartl presented pay application #16 for Crosby in the amount of $448,839.30. Mr. Van Horn made a motion to approve the pay application as presented. Mr. Keener seconded, and the motion carried 3-0.
2. Pay Application #4- Pleasant Street CCMG: Ms. Bartl presented pay application #4 for API in the amount of $646,453.70. She stated that this would be the 2nd to last pay application and she, Todd Thurber (DLZ), Jeremy, and representatives from API would be having a final walk through within the next couple of weeks. Mr. Van Horn made a motion to approve the pay application as presented. Mr. Keener seconded, and the motion carried 3-0.
3. Consideration of South Main Street Sidewalk Bids: Casey Erwin was present to deliver the sole bid package that was received for the South Main Street sidewalks, and he presented a possible schedule of when the sidewalks would be replaced, with all work required to be complete by June 2025. Mr. Pepple proceeded to open the bid from API with a base bid of $108,880 and an alternate bid of $35,625. Mr. Van Horn made a motion to accept the bids. Mr. Keener seconded, and the motion carried 3-0. Mr. Van Horn then made a motion to approve the base bid only and award API the contract not to exceed $108,880. Mr. Keener seconded, and the motion carried 3-0. Finally, Mr. Van Horn made a motion to allow the signing of the contract to be completed outside of a public meeting. Mr. Keener seconded, and the motion carried 3-0.
4. Verbal Approval of Alleyway Vacation: Ms. Bartl presented the Council with aerial maps of a platted alley located between the School’s track and the School’s “tailgate” area. She stated the school was working on building a new ticket booth and entrance but could not obtain a permit until the alley was vacated. Because the adjoining properties were both owned by the School and the School was petitioning to vacate the alley, Planning & Building would allow the Town to give verbal approval of the school’s portion of the vacation so the permit could be issued as the school worked on vacating the entire alley (which would go before the Council on July 17, 2024). Mr. Keener made a motion to give verbal approval of the alley vacation. Mr. Pepple seconded, and the motion carried 3-0.
Department Reports:
Jeremy Hart, Town Supervisor:
Mr. Hart was not present, but left the attached report.
Bob Gray, Wastewater Treatment Plant Supervisor:
Mr. Gray stated all paperwork was timely and the plant was running fine.
Dustin Papenbrock, Town Marshall:
Mr. Papenbrock stated Turtle Days went well and there were no major issues. He also reported many of the bulletproof vests expired this year and that Ms. Bartl was working on submitting a grant for that purchase.
Rick Krider, Park Superintendent:
Mr. Krider was not present.
Andy Boxberger, Town Attorney:
Mr. Boxberger was not present.
Council Reports:
Mark Pepple:
Mr. Pepple stated he attended the EMA meeting.
Devin Keener:
Mr. Keener was not present.
Nathan Van Horn:
Mr. Van had nothing to report.
Madalyn Sade-Bartl:
Ms. Sade-Bartl presented the attached report and reminded the Council that she would be at a conference the following week. She also asked if the Council would be having their next scheduled meeting that was to fall on July 3. The Council agreed to cancel that meeting. The next meeting would be held on July 17, 2024.
Having no other business and after all the proper papers were signed, Mr. Pepple adjourned the regular meeting.