Meeting Minutes- 5/16/13

Meeting Minutes- May 15, 2013

The Churubusco Town Council met on May 15, 2013 at 6:30 p.m. in the Town Hall. Members present were President Frank Kessler, Council Members Alan Malcolm & Mark Pepple, and Clerk-Treasurer, Madalyn Sade-Bartl. Also in attendance was area resident Pat Liggett; Jeff Washler of Washler Inc.; Scott and Toni Smith of Whitley Environmental; Gregg Walbridge of Earth First, LLC; Jim Smith of National Serv-All; Christie Barkley, Editor of the Post & Mail; Town Marshal, Mike Engle and Park Supervisor, Rick Krider.

Council President Frank Kessler called the meeting to order, welcomed visitors and led the Pledge of Allegiance. Roll was called by the Clerk. All members were present.

Approval of May 1, 2013 meeting minutes:

Mr. Malcolm made a motion to approve the minutes for the meeting of May 1, 2013. Mr. Pepple seconded and the minutes were approved, 3-0.  

Approval of Claims and Payroll Vouchers:

Payroll Docket #10 & Claims Vouchers dated for May 15, 2013 in the amount of $107,826.06 were approved.

Public Comment:

There were no public comments.

Old Business:

There was no old business.

New Business:

1.      Ms. Bartl presented the Council with 4 sealed proposals from various waste companies around the area. She explained the bids were due that day by 6 p.m. Each bid was open separately at the meeting. Those who submitted bids were Washler Inc. from Auburn; Whitley Environmental from Columbia City; Earth First, LLC from Fort Wayne; and Republic Services DBA as National Serv-All in Fort Wayne. Bids were passed around amongst the Council members. Mr. Smith from National Serv-All wished to hear what all the bids were quoting. President Kessler announced the first year numbers were as follows:

Republic (Serv-All) – $7.15

Earth First- $7.87

Washler- $8.56

Whitley Environmental- $8.87

President Kessler suggested that the Council table the decision to allow more time to look over the bids and to make a decision at the next meeting. Mr. Malcolm agreed and made a motion to table a decision until the next meeting. Mr. Pepple seconded and the motion carried 3-0.

Department Reports:

Jeremy Hart, Town Supervisor:

Mr. Hart was not present but left a report with Ms. Bartl (attached). Ms. Bartl informed the Council that Bob Gray had returned to work from his leave of absence. Mr. Hart had also cancelled hydrant flushing for the current week as meters were being read and he would be gone Thursday. He was still looking at a day to complete that task. The guys were busy mowing and working on yards as well as moving things to Line Street. He also forwarded to Council that both plants were running smoothly and that Todd would be on vacation the 2^nd week of June.

Michael Engle, Town Marshal:

President Kessler asked Marshal Engle if he had been given any indication of when to expect the new weapons. Mr. Engle stated that he was informed it would be, at latest, the end of June.

Rick Krider, Park Supervisor:

Mr. Krider approached the Council with a request to treat ash trees at the Park. He stated two years ago, 14 trees were treated and 13 of 14 survived. Those trees needed to be treated once every 2 years, though, and Mr. Krider was requesting the Council approve that expenditure of approximately $1900. The Council agreed to allow the expenditure. President Kessler asked if Salesman & Son would be finishing the soccer fields any time soon. Mr. Krider stated that Greg Salesman indicated he would be there soon to finish that project. Ms. Bartl asked if the hand dryers were all installed and he stated they had been and they are working well. 

Ron Felger, Town Attorney:

Mr. Felger was not present at the meeting.

Council Reports:

President Frank Kessler:

President Kessler reported that he and Mr. Malcolm had attended the annual EDC meeting held at C&A Tool the previous week. There was a lot of encouraging information conveyed at the meeting. President Kessler also stated he was working with Alan Tio on a project that will help Churubusco, but it is still in the beginning developmental stages.

Alan Malcolm:

Mr. Malcolm stated he had nothing to report as his meetings were next week.

Mark Pepple:

Mr. Pepple stated he had attended a Region 3-A Board meeting.

Madalyn Sade-Bartl, Clerk-Treasurer:

Ms. Sade-Bartl reported that Kari was staying on with the Town, which is excellent news for all involved. Ms. Bartl also informed the Council that she would be working on the employee handbook next week as well as a penalty ordinance.  Ms. Bartl also informed the Council she would be attending Clerk-Treasurer and Budget school on May 29 & 30. Finally, Collins informed her that the Town Hall repainting should occur the following week, weather permitting.

Having no other business and after all proper papers were signed, President Kessler adjourned the meeting.