Meeting Minutes- June 15, 2016
The Churubusco Town Council met on June 15, 2016 at 6:30 p.m. in the Town Hall. Members present were President Frank Kessler, Council Members Mark Pepple and Bruce Johnson, and Clerk- Treasurer, Madalyn Sade-Bartl. Also in attendance was area residents Bob Amber, Pat Stanford and Pat Liggett; Wastewater Superintendent, Bob Gray; Town Supervisor, Jeremy Hart; and Town Marshal, Mike Engle.
Council President Kessler called the meeting to order, welcomed visitors and led the Pledge of Allegiance. Roll was called by the Clerk-Treasurer. All members were present.
Approval of June 1, 2016 meeting minutes:
Mr. Pepple made a motion to approve the minutes for the meeting of June 1, 2016. Mr. Johnson seconded and the motion carried 3-0.
Approval of Claims and Payroll Vouchers:
Claims Vouchers dated for June 15, 2016 in the amount of $104,100.99 were approved.
Public Comment:
Bob Amber approached the Council about the possibility of holding the 2nd Annual Cam’s Cause Mushball Tournament on August 20 & 21. This year, Amber was seeking the use of Diamonds 1, 2 & 3 as last year’s tourney was such a huge success. The Council approved the use of the Park on the condition the dates were open and with Mr. Krider’s approval.
Old Business:
There was no old business.
New Business:
1. Salary Ordinance Amendment: Ms. Bartl presented Ordinance 2016-11, An Ordinance Amending the Salaries of Elected Officials and Other Employees for 2016. She explained the ordinance was redistributing the funds from which certain employees were paid. It also added a part-time utility clerk pay grade. Mr. Pepple made a motion to approve Ordinance 2016-11. Mr. Johnson seconded and the motion carried 3-0.
Because the 2016 budget did not take into account this redistribution, certain appropriations were projected to become negative. Ms. Bartl presented Resolution 2016-13, A Resolution Approving Additional Appropriations. She stated she hoped that by adjusting these appropriations now, it would limit the amount that would need adjusted at the end of the year and give a better idea of what was available for the remainder of the year. Mr. Pepple made a motion to approve Resolution 2016-13 as presented. Mr. Johnson seconded and the motion carried 3-0.
2. Part-time utility clerk: Ms. Bartl came to the Council explaining the need for a part0-time employee within the Utility Office. She explained this would be a temporary part-time employee who would be filing, cleaning, and performing customer service functions. She did have someone she was hoping to hire based upon the applicant’s knowledge of the office and her prior internship with the Chamber of Commerce. Mr. Pepple stated he had concerns with not posting the position. Ms. Bartl stated that this was a temporary position that would be filled until an ICE student started with the office in August. Mr. Johnson made a motion to approve funds be appropriated for a part-time utility clerk. Mr. Pepple seconded and the motion carried 3-0.
3. Establishment of materiality threshold: President Kessler explained that, as required through recently passed legislation concerning internal controls, the Town had to establish a threshold of an amount which would be reported to the State Board of Accounts. He further explained all losses would be investigated, it was just required amounts exceeding whatever the Town established would be reported to the State. Mr. Pepple made a motion to approve the materiality thresholds as outlined in Resolution 2013-12, A Resolution to Establish a Policy Regarding Erroneous or Irregular Variances, Losses, Shortages, or Thefts. Mr. Johnson seconded and the motion carried 3-0.
Department Reports:
Jeremy Hart, Town Supervisor
Mr. Hart presented the attached report. President Kessler stated he would like to have a conversation concerning paving projects and bring the list to Council.
Bob Gray, Waste Water Treatment Plant Supervisor
Mr. Gray reported the Plant was running well. President Kessler asked about the status of the grease problem. Mr. Gray stated he was waiting for it to get to the plant.
Michael Engle, Town Marshal:
Marshal Engle reported he still had no word on the new car and he was still waiting on the camera installer to finish. He was also staying busy by tagging cars.
Rick Krider, Park Supervisor:
Mr. Krider was not present.
Ron Felger, Town Attorney:
Mr. Felger was not present.
Council Reports:
President Frank Kessler:
Mr. Kessler had nothing to report.
Bruce Johnson:
Mr. Johnson had nothing to report.
Mark Pepple:
Mr. Pepple had nothing to report, but he wanted to remind the Council he would not be at the next meeting.
Madalyn Sade-Bartl:
Ms. Sade-Bartl reported she and Kari had attended the ILMCT Annual Conference and State Board of Accounts School the prior week. She also stated she was beginning to look at the 2017 budget and would be speaking with the department heads in the coming weeks about the needs for the next year.
Having no other business and after all proper papers were signed, President Kessler adjourned the regular meeting.
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Council President, Frank Kessler
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Council Member, Bruce Johnson
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Council Member, Mark Pepple
