Meeting Minutes- December 20, 2017
The Churubusco Town Council met on December 20, 2017 at 6:30 p.m. in the Town Hall. Members present were Council Members Mark Pepple, Frank Kessler, and Bruce Johnson; and Clerk- Treasurer, Madalyn Sade-Bartl. Also in attendance was area resident Pat Liggett; Holly Miller, DLZ Engineering; Rachael Rosfeld, Post & Mail; Jeremy Hart, Town Supervisor; Bob Gray, Wastewater Superintendent; Ron Felger, Town Attorney; and Mike Engle, Town Marshal.
President Pepple called the meeting to order, welcomed visitors and led the Pledge of Allegiance. Roll was called by the Clerk-Treasurer. All members were present.
Approval of December 6th, 2017 meeting minutes:
Mr. Kessler made a motion to approve the minutes for the meeting of December 6, 2017. Mr. Johnson seconded, and the motion carried 3-0.
Approval of Claims and Payroll Vouchers:
Claims Vouchers dated for December 20, 2017 in the amount of $146,267.47 were presented and approved.
Public Comment:
There were no public comments.
Old Business:
Rate study consultant approval: Ms. Bartl refreshed the Council on the bids that were opened at the previous meeting for the selection of a rate consultant. Mr. Kessler made a motion to accept the proposal from O.W. Kroehn and Associates, a proposal not to exceed $12,500. Mr. Johnson seconded, and the motion carried 3-0.
2017-16: Purchase Resolution with Churubusco Public Library: President Pepple stated he and Ms. Bartl met with the Churubusco Library Board and proposed buying the parking lot adjacent to the library for $18,500. The Library Board agreed, and a purchase agreement was signed. Mr. Felger stated that because it is a public entity to public entity purchase, a resolution was also required per state code. Mr. Kessler made a motion to approve Resolution 2017-16. Mr. Johnson seconded, and the motion carried 3-0.
Stahlhut Yarde update: Mr. Felger stated there was some issues with the notarization with the original contract signed by both Stahlhut and the Town, so the contract needed to be signed and notarized again. The Council signed the document and Mr. Felger notarized it.
New Business:
Sewer Construction Bid Opening- Holly Miller from DLZ stated five firms had turned in bids for the southside sewer extension. Mr. Kessler opened the bids and read them as follows:
| Engineer’s Estimate | API | Underground Contractors | Ironclad | Dunnigan Bros. | HRP | |
| Base Bid | $235,815.00 | $252,400.00 | $304,948.50 | $316,978.00 | $342,905.90 | $491,012.00 |
| Part A | $19,700.00 | 15,535.00 | $58,150.00 | $15,868.00 | $15,371.90 | $13,135.00 |
| Part B | $30,000 | $39,000.00 | $27,750.00 | $14,700.00 | $40,440.00 | $39,000.00 |
| Part C | $6445.00 | $4935.00 | $11,750.00 | $12,452.00 | $4060.60 | $5469.00 |
| Total Cost | $291,960.00 | $311,870.00 | $402,598.50 | $359,998.00 | $402,778.40 | $548,616.00 |
Mr. Kessler made a motion to table the decision until the next meeting, so the bids could be reviewed by Ms. Miller and the Council. Mr. Johnson seconded, and the motion carried 3-0.
Resolution 2017-17: Creation of Downtown Enhancement Grant fund: Ms. Bartl stated that since Main Street Churubusco had been awarded a Downtown Enhancement Grant for Franklin Promenade and the Town had agreed to fund $20,000 of the project, a fund would need to be created to receive and disburse money associated with the project. Mr. Kessler made a motion to approve Resolution 2017-17. Mr. Johnson seconded, and the motion carried 3-0.
Resolution 2017-18: Transfer Fund Resolution: Ms. Bartl reported the Town had received its final reimbursement associated with the INDOT Safe Routes to School Project and all disbursements had been made. The INDOT fund had $514.90 left in the fund and she would like to transfer that money back to Economic Development and close the fund prior to year-end. Mr. Johnson made a motion to approve Resolution 2017-18. Mr. Kessler seconded, and the motion carried 3-0.
Resolution 2017-19: Transfer Appropriation Resolution: Ms. Bartl presented the year-end transfer appropriation resolution to the Council. Mr. Johnson made a motion to approve Resolution 2017-19. Mr. Kessler seconded, and the motion carried 3-0.
Interlocal Agreement with Smith Township: Ms. Bartl presented an interlocal agreement to be entered by the Town and Smith Township in which Smith Township would give $5000 to remodel or construct restrooms in the Park. Bartl stated that for the Trustee to encumber money from the 2017 budget, and agreement would need to be signed prior to the end of the year. Mr. Kessler made a motion to enter into the interlocal agreement with Smith Township. Mr. Johnson seconded, and the motion carried 3-0.
Election of Council positions: President Pepple stated that with the end of the year comes a time to change positions on the Council and opened nominations for 2018 Council President. Mr. Johnson nominated Mr. Kessler. President Pepple closed the nominations for president and opened nominations for vice-president. Mr. Kessler nominated President Pepple as vice-president. Mr. Johnson closed the nominations for vice-president and made a motion to elect Mr. Kessler as 2018 Council President and Mr. Pepple 2018 Vice-President. Mr. Pepple seconded and the motion carried 3-0.
Department Reports:
Jeremy Hart, Town Supervisor
Mr. Hart presented the attached report and reviewed his plan for making West Tulley Street from Main Street to Eagle Drive one way for the hour prior to school starting. Mr. Kessler had some concerns regarding the change and suggested W. Tulley from Mulberry to Eagle be one-way all the time as it would be confusing for those who did not regularly travel the street. Ms. Bartl also had concerns with W. Washington and stated she voiced to Mr. Hart about the need for it to be one way, too, in the opposite direction. After some discussion, Marshal Engle suggested a trial run be conducted prior to making a permanent decision to see which option was best. Mr. Hart agreed they could try it out.
Bob Gray, Waste Water Treatment Plant Supervisor
Mr. Gray had nothing to report.
Michael Engle, Town Marshal:
Marshal Engle had nothing to report.
Rick Krider, Park Supervisor:
Mr. Krider was not present.
Ron Felger, Town Attorney:
Mr. Felger had nothing to report.
Council Reports:
President Frank Kessler:
Mr. Kessler reported Main Street Churubusco had paid Ms. Fulk for the mural. Mr. Hart was still figuring out how to hang it. Mr. Kessler also thanked Mr. Pepple for his leadership throughout the year and thanked the employees for their hard work and stated the year had been full of successes.
Bruce Johnson:
Mr. Johnson stated Turtle Days would be presenting to the Council at an upcoming meeting.
Mark Pepple:
Mr. Pepple also thanked the employees for their hard work through the year and was happy with everything they had accomplished in 2017.
Madalyn Sade-Bartl:
Ms. Sade-Bartl stated she was wrapping up the year. She also stated the Capital Improvement Plan meeting went well and she was working on prioritizing the list based upon budgets and schedules and hoped to get it out soon for approval.
Having no other business and after all proper papers were signed, Mr. Pepple adjourned the
meeting.
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Council President, Frank Kessler
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Council Member, Bruce Johnson
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Council Member, Mark Pepple
ATTEST:
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Madalyn Sade-Bartl, Clerk-Treasurer
