Meeting Minutes – May 4, 2022
The Churubusco Town Council met on May 4, 2022 at 6:00 p.m. in the Scout Building. Members present were council members Devin Keener, Mark Pepple, and Nathan Van Horn; and Clerk-Treasurer, Madalyn Sade-Bartl. Others present were Holly Miller, DLZ Engineering; Linda Tincher, Post & Mail; Jeremy Hart, Town Supervisor; Wastewater Superintendent, Robert Gray; and Town Marshal, Dustin Papenbrock.
Council President Devin Keener called the meeting to order, welcomed visitors, and led the Pledge of Allegiance. Roll was called by the Clerk. All members were present.
Approval of Minutes- March 2, 2022; April 6, 2022; and April 20, 2022:
The minutes for meetings held March 2, April 6, and April 20 were presented. Mr. Pepple made a motion to approve the minutes as presented. Mr. Van Horn seconded, and the motion carried 2-0 with Mr. Pepple abstaining from the approval of March 2 and April 20 minutes and President Keener abstaining from the approval of the April 6 minutes.
Approval of Claims and Payroll Vouchers:
Claims Vouchers dated for May 4, 2022 in the amount of $194,703.05 were presented and approved.
Public Comment:
There were no public comments.
Old Business:
1. Update on the sewer project- Holly Miller: Ms. Miller stated the application to SRF had been received. The next steps would be for SRF to rank the application and place it on a project priority list which will be released after July 1. She stated a few things would need to be passed prior including establishing a loan signatory and acceptance of the preliminary engineering report. She stated a public hearing for the PER would need to be held prior to that happening. It was established the public hearing would be held on June 1, 2022.
New Business:
1. Resolution 2022-05: Amend the Spending within the ARP Plan: Ms. Bartl presented Resolution 2022-05. She stated that when the plan was created, other eligible uses were outlined within the plan, but since the creation of the Town’s plan, further guidance had been released by the US Treasury allowing the Town to still spend it in the same manner but report it differently by using other reasoning for the expenditure. This resolution was simply changing that reasoning. All the projects remained the same as they originally were. Mr. Pepple made a motion to approve Resolution 2022-05 as presented. Mr. Van Horn seconded, and the motion carried 3-0.
2. Façade Grant Application- Bee Great: Ms. Bartl presented an application from Bee Great for a Façade Grant. She stated the Chamber and Main Street both gave their approval of the application. Mr. Van Horn made a motion to approve up to $4,478.00 to be reimbursed to Bee Great for façade improvements. Mr. Pepple seconded, and the motion carried 3-0.
3. Turtle Days Sponsorship: Ms. Bartl presented a request from Turtle Days for a $2500 sponsorship. She stated the Town had given $2500 towards fireworks in 2018 & 2019, but similar to last year, the festival was not going to be having fireworks. Last year, after being informed there would not be fireworks, the Town approved up to $2500 for entertainment, shirt sponsorships, and other incidentals to be paid directly by the Town as a check could not be handed over as a sponsorship. The Council asked for Turtle Days to attend the next meeting with specific asks prior to making a decision on a sponsorship.
Department Reports:
Jeremy Hart, Town Supervisor:
Mr. Hart presented the attached report. He stated API was pulling out of Clingerman for a couple of weeks while NIPSCO was working. Mr. Hart also asked for Council to open a part-time position to assist with sidewalks and other utility duties. Mr. Van Horn made a motion to approve opening a part-time position for the utility department. Mr. Pepple seconded, and the motion carried 3-0.
Bob Gray, Wastewater Treatment Plant Supervisor
Mr. Gray said all reports are in and he was keeping up with the water coming into the plant.
Dustin Papenbrock, Town Marshal:
Marshal Papenbrock said the expired AED pads had been replaced in all the buildings and the police cars. He mentioned the spare police car and the sewer plant were both in need of AEDs. He also reported Deputy Marshal Anderson had recently been certified as an EVOC instructor. Marshal Papenbrock said he had spoken with the Jeff Schenher, organizer of Warrior Appreciation Day, and his event had grown significantly since speaking with the Council a few months prior. Ms. Bartl stated this even would require a separate special event insurance policy, permits from the State, and the Town should probably enter into a contract with him similar to the contract the Town has with Turtle Days, Youth League, etc. Marshal Papenbrock stated he would pass this information along to Mr. Schenher. Finally, he asked the Council to open a part-time deputy marshal position as one of the part-time employees who usually worked thirds had been promoted with his full-time employer and he was no longer able to work for the Town. Mr. Pepple made a motion to open a part-time 3rd shift position within the police department. Mr. Van Horn seconded, and the motion carried 3-0.
Rick Krider, Park Supervisor:
Mr. Krider was not present.
Andy Boxberger, Town Attorney:
Mr. Boxberger was not present.
Council Reports:
Mark Pepple:
Mr. Pepple had nothing to report.
Devin Keener:
President Keener had nothing to report.
Nathan Van Horn:
Mr. Van Horn had nothing to report.
Madalyn Sade-Bartl:
Ms. Sade-Bartl presented the attached report. She said she would be at conferences May 20-May 27 and June 12-June 16 and would be on vacation from June 9-June 12.
Having no other business and after all proper papers were signed, President Keener adjourned the regular meeting.
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Council President, Devin Keener
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Council Member, Mark Pepple
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Council Member, Nathan Van Horn
ATTEST:
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Madalyn Sade-Bartl, Clerk-Treasurer
