Minutes- June 3, 2020

Meeting Minutes – June 3, 2020

The Churubusco Town Council met on June 3, 2020 at 6:00 p.m. in the Scout Building and via ZOOM. Members present were Council Members Mark Pepple (via Zoom), Bruce Johnson, and Nathan Van Horn; and Clerk-Treasurer, Madalyn Sade-Bartl. Also in attendance was local resident, Pat Liggett; Frank Kessler, Main Street Churubusco; Dale Buuck, Whitley County EDC; Todd Thurber, DLZ; Scott Shepherd, Edward Jones; Rob Cole, Innovative Pension Consulting; Town Marshal, Dustin Papenbrock; and Wastewater Superintendent, Bob Gray (via Zoom).

Council President, Nathan Van Horn, called the meeting to order and led the pledge. Roll was called by the Clerk. All members were present.

Approval of Meeting Minutes for May 20, 2020 & June 1, 2020:

Mr. Johnson made a motion to approve the meeting minutes from May 20 and June 1, 2020 as presented. Mr. Pepple seconded, and the motion carried 3-0.

Approval of Claims and Payroll Vouchers:

Claims Vouchers dated June 3, 2020 in the amount of $119,445.15 were presented and approved.

Public Comment:

Frank Kessler approached the Council on behalf of Main Street Churubusco. He stated Main Street’s displeasure with the new application and was upset the application was approved without input from Main Street. He argued even though the Town funded the Façade Grant Program, it was a Main Street program and not a Town program.

Old Business:

1. 1.       Façade Grant Application: Mr. Kessler stated Main Street approved a portion King Realty’s Façade Grant application (an application turned in prior to the program change). Main Street approved funding $5,000 for a retaining wall and landscaping. Mr. Johnson made a motion to approve $5,000 for King Realty’s façade application. Mr. Pepple seconded, and the motion carried 3-0. 
2. 2.       CCMG Bid Award: Todd Thurber from DLZ stated he had reviewed the proposals that were opened on Monday evening and, apart from a $60 miscalculation on API’s proposal, all proposals were in order. Mr. Johnson made a motion to accept the bids as presented. Mr. Pepple seconded, and the motion carried 3-0.

After the bids were accepted, Thurber stated that even with the $60 error, API was still the lowest bid. Mr. Pepple made a motion to accept API’s bid including the optional sanitary sewer project (to be done concurrently but as an INDOT ineligible project) at a cost of $365,598.25. Mr. Johnson seconded, and the motion carried 3-0.

New Business:

1. 1.       EDC Update- Dale Buuck: The new president of Whitley County EDC, Dale Buuck, introduced himself to the Council and gave the Council a brief update.  
2. Retirement Presentation: Scott Shepherd from Edward Jones and Rob Cole from Innovative Pension Consulting presented the Council with a proposal to allow Edward Jones to become the retirement broker and financial advisor for its employees. They gave a brief summary of their services. Ms. Bartl stated the Town was currently with Lincoln Financial Group, but the town’s agent was less than responsive. The Council took the proposal into advisement.
3. 3.       Ordinance 2020-09- Ordinance Amending the Deposit Procedure and Charges for the Use of Services Rendered by the Town of Churubusco: Ms. Bartl presented Ordinance 2020-09. She stated with the Council’s approval of Online Utility Exchange at the previous meeting, the deposit procedures and charges would need to be changed to reflect this change. Mr. Pepple made a motion to introduce Ordinance 2020-09. Mr. Johnson seconded, and the motion carried 3-0. Ms. Bartl stated a public hearing would be held at a later meeting.
4. 4.       Resolution 2020-10- Resolution to Transfer Funds Associated with Private Grants: Ms. Bartl presented Resolution 2020-10 and explained why the resolution was needed. Mr. Johnson made a motion to approve Resolution 2020-10. Mr. Pepple seconded, and the motion carried 3-0.

Department Reports:

Jeremy Hart, Town Supervisor:

Mr. Hart was not present but left the attached report.

Bob Gray, Wastewater Treatment Plant Supervisor

Mr. Gray presented quotes for electrical, lights, and the roof. He stated one of the set of quotes were for the controls on the ditch to control VFDs. IT would save the town about $4,000 a month in chemicals to treat phosphorus. The Council took them into advisement.

Dustin Papenbrock, Town Marshal:

Marshal Papenbrock stated everything was running well. He said he was approached about junk vehicles and enforcing other ordinances. He reported he and Ms. Bartl had been sending letters to those in violation and has been trying to follow up on those complaints.

Rick Krider, Park Supervisor:

Mr. Krider was not present.

Ron Felger, Town Attorney:

Mr. Felger was not present.

Council Reports:

Mark Pepple:

Mr. Pepple had nothing to report.

Bruce Johnson:

Mr. Johnson had nothing to report.

Nathan Van Horn:

Mr. Van Horn had nothing to report.

Madalyn Sade-Bartl:

Ms. Sade-Bartl reviewed her attached report.

Having no other business and after all proper papers were signed, President Van Horn adjourned the meeting.