JOB POSTING- PART-TIME UTILITY CLERK
The Town of Churubusco is currently accepting applications for a part-time utility clerk position. This position will be under the direction of the Chief of Staff and employed within the Churubusco Clerk-Treasurer’s Office. Applications and a job description can be obtained by emailing Madalyn Sade-Bartl at clerk@townofchurubusco.com. Applications will be accepted until Friday, February 2, 2024.
The following essential job functions comprise a summary of job duties, requirements, and responsibilities contained in the job description prepared for this position. The job description will serve as the primary document in the selection and hiring process and constitutes the context for incumbent job performance and evaluation. To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General Purpose:
Appointed position which performs routine clerical, administrative, and data processing work in the area of utility billing and records. Collects receipts and processes customer inquiries.
Supervision Received:
Reports to the Chief of Staff and works at their pleasure.
Typical Schedule:
A typical schedule will be 9:00 a.m. to 3:00 p.m. Monday-Friday. There may be instances when an employee will be required to work less hours, more hours (between 8:00-4:30 M-F), or on a Saturday depending on business needs. This will be coordinated with the chief of staff and employee.
Essential Duties and Responsibilities:
The Utility Clerk is primarily responsible for utility billing and collections. A successful candidate will be responsible for the following:
_ Email paperless customers with monthly utility bills prepared by the Deputy Clerk
_ Receive payments and enter same into the cash register. Check drop box. Balance cash drawer on a daily basis.
_ Collect and post receipts on a daily basis, printing the required reports and preparing the daily deposit.
_ Prepare past due notices and assist the utility personnel in the collection of the past due accounts.
_ Receive telephone calls and citizen inquiries concerning utility billing and other town services.
_ Schedules meter changes and provides schedule to Utility personnel.
_Sort daily mail and maintain contact with the post office regarding current postal regulations.
_ Answer over-the counter inquires and complaints, where possible, or refer customers to the appropriate official.
_ Assist Deputy Clerk in maintaining Park rental schedule book, distributing keys, and following up with renters when keys are not returned
_ Run credit checks on new customers
_ Assist in filing paperwork
_ Attend and assist in organizing Town sponsored events
_ Assist in keeping office clean and organized
Other Duties may Include:
_ Maintain water meter reading books, updating customer and meter information as required.
_Update utility billing system, requesting final readings and preparing final bills, as necessary, on change of ownership/residents.
_Prepare monthly water/sewer bills, including all required reports, and prepare the bills for processing.
_ Maintain meter records and other data bases required to comply with IURC and State Board of Accounts regulations.
_ Collect payments on citations, permits, rentals, etc.; maintaining records of payments received. Post payments to computer system.
_ Bank reconciliation
_ Prepare and mail all correspondence required for the non-payment of bills
_ Prepare bank deposits and maintain checking and savings account.
_ Maintain and order office equipment and supplies
_ Provide assistance to other departments as needed
_ Other duties as assigned.
Desired Minimum Qualifications:
Education and Experience:
High school diploma or GED equivalent required. Some college coursework completed in business, accounting, or related field highly preferred. Consideration made for specialized course work in general office practices such as typing, filing, computers, accounting and bookkeeping, and two (2) years of data entry or other office work experience, or any equivalent combination of related education and experience.
Necessary Knowledge, Skills and Abilities:
Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures. Cash handling. Must pass a background check, drug screen, and can be bonded upon hire. Must have reliable transportation. May be required to be insured under the Town’s vehicle insurance policy. Ability to enter data accurately; ability to establish effective working relationships with employees and supervisors; ability to work efficiently; ability to work with the public.
Tools and Equipment Used:
Personal Computer; copy machine; 10-key calculator; telephone; fax; email; credit card processing machines; Sensus meter software; Keystone Billing, and Fund Software
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and stand; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is required to walk, talk, or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The primary environment is an office environment. The noise level in the work environment can be somewhat noisy or silent. Town events may require the employee to be outside in unfavorable conditions such as, but not limited to, heat, rain, cold, and snow. EMPLOYMENT APPLICATION
