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Meeting Minutes – February 19, 2025
The Churubusco Town Council held a meeting at 6:00 p.m. on February 19, 2025, at the Town Hall, 215 Home Avenue, Churubusco, Indiana. The meeting was called to order by the President with roll being called by the Clerk-Treasurer. The Council members were present or absent as follows:
Present: Nathan Van Horn, Devin Keener
Absent: Mark Pepple
Mr. Andrew Boxberger, counsel to the Council, and Madalyn Sade-Bartl, Clerk-Treasurer, were also present.
Approval of Prior Meeting Minutes: Consideration of meeting minutes for February 5, 2025 were tabled.
Approval of Claims: Claims and payroll vouchers in the amount of $594,994.84 were approved and signed.
Public Comment: Jordan Holzwart from Surf Internet introduced himself and gave an update on customer counts.
Kayla Crance asked that the minutes be better proofread and asked for clarity on the Turtle Town Plaza lift station project.
OLD BUSINESS
1. Ordinance 2025-03 Turtle Meadows Bond: Mr. Keener made a motion to approve the bond ordinance for Turtle Meadows as presented. Mr. Van Horn seconded, and the motion carried 2-0.
2. Update on Library/Civic Center project: Ms. Sade-Bartl gave an update and stated the Churubusco Community Coalition may have to sell the building due to lack of funding.
NEW BUSINESS
1. Approval of CCMG Contract: Mr. Keener made a motion to accept the bids as presented. Mr. Van Horn seconded and the motion carried 2-0. Mr. Keener made a motion to award the contract to the lowest and most responsive bidder, Crawford Excavating, for the total bid project amount of $1,199,973.93. Mr. Van Horn seconded, and the motion carried 2-0. Mr. Keener made a motion to approve signing the notice of award, funding request, and Form 96. Mr. Van Horn seconded, and the motion carried 2-0. Mr. Keener made a motion to allow President Nathan Van Horn to sign the contract outside of a public meeting. Mr. Van Horn seconded, and the motion carried 2-0.
2. Approval of Contract Extension- Part A, Sewer Project: Holly Miller, DLZ Engineering, presented a proposed contract extension for Crosby for Project A. Mr. Keener made a motion to approve the extension of 205 days at the cost of $170,000. Mr. Van Horn seconded, and the motion carried 2-0.
3. Approval of Contract Extension- Labor Standards, Sewer Project: Ms. Sade-Bartl presented an extension from the Labor Standards consultant, Kleinpeter Consulting, for $20,000. Mr. Keener made a motion to approve the contract extension. Mr. Van Horn seconded, and the motion carried 2-0.
4. Approval of Pay App #24- Project A, Sewer Project: Ms. Bartl reviewed the pay application. Mr. Keener made a motion to approve as presented. Mr. Van Horn seconded, and the motion carried 2-0.
5. Discussion of Turtle Meadows READI Grant: Mr. Boxberger explained Turtle Meadows developer, Kevan Biggs, asked if the Town would be willing to be the primary recipient of the READI funds that were awarded for the project. Mr. Biggs was present and stated that he stood to lose 40% of the READI funds as the grant would be taxable for him but would not be for the Town. The Council was open to the idea and Mr. Boxberger stated he would prepare a contract to consider.
6. Approval of Plat Map- Zuehsow: Ms. Bartl presented a plat map that had recently been approved by the Plan Commission for Zuehsow Subdivision. Mr. Van Horn made a motion to approve with Mr. Keener seconding. The motion carried 2-0.
7. Humane Shelter Contract Renewal: Mr. Keener made a motion to renew the contract with the Humane Shelter, a cost not to exceed $2000. Mr. Van Horn seconded, and the motion carried 2-0.
8. Sewer Adjustments: Ms. Bartl presented a list of accounts that needed adjusted due to under estimation the previous month. Mr. Keener made a motion to approve the adjustments. Mr. Van Horn seconded, and the motion carried 2-0.
9. Emergency Response Plan: Mr. Van Horn made a motion to approve the changes within the Emergency Response Plan. Mr. Keener seconded and the motion carried 2-0.
10. Bill of Sale- Police Cars: Mr. Van Horn made a motion to approve selling the 2014 Dodge Durango and 2014 Dodge Charger to the Ashley Police Department for $9,990 each. Mr. Keener seconded and the motion carried 2-0.
DEPARTMENT REPORTS
Water/Street Superintendent, Jeremy Hart, was not present but left the attached report.
Park Superintendent, Rick Krider, reported they were working on upgrades to Diamond One concessions and the Scout Building. He also appreciated the Street Department keeping the Park plowed.
TOWN COUNCIL REPORTS
Mr. Keener gave an update on Marcus Noe. Mr. Noe had constructed owl houses for the park as part of his Eagle Scout badge and he had earned that honor earlier in the week.
CHIEF OF STAFF/CLERK-TREASURER REPORT
Ms. Bartl presented the attached report.
There being no further business to come before the meeting, the meeting was thereupon adjourned.
Nathan Van Horn, President
Mark Pepple, Council Member
Devin Keener, Council Member
ATTEST:
Madalyn Sade-Bartl, Clerk-Treasurer
