Minutes 10/17/18

Meeting Minutes – October 17, 2018

The Churubusco Town Council met on October 17, 2018 at 6:30 p.m. in the Town Hall. Members present were Council President Frank Kessler, Council Members Bruce Johnson and Mark Pepple, and Clerk-Treasurer, Madalyn Sade-Bartl. Also in attendance were residents Carol & Roger Allman, Jean Haynes, and Pat Liggett; Rick Krider, Park Superintendent; Mike Engle, Town Marshal; and Jeremy Hart, Town Supervisor.

Council President Frank Kessler called the meeting to order led the Pledge of Allegiance. Roll was called by the Clerk. All members were present.

Approval of October 4, 2018 meeting minutes:

Mr. Johnson made a motion to approve the September 19, 2018 minutes. Mr. Pepple seconded, and the motion carried 3-0.

Approval of Claims and Payroll Vouchers:

Claims Vouchers dated for October 17, 2018 in the amount of $160,868.11 were presented and approved.

Public Comment:

There were no public comments.

Old Business:

There was no old business.

New Business:

1. Scout Building construction quotes: President Kessler sent Council members bid sheets prior to the meeting with bids for siding, roof, and the addition of a porch for the Scout Building. Roger Allman was present and explained to Council his family was wanting to donate the funds to construct a porch on the building in memory of his father, Jimmy Allman. Mr. Allman was a longtime Boy Scout leader and the Allman family felt it would be a nice way to pay tribute to him with the addition to the building. Mr. Krider brought examples of the different siding types. After discussions concerning both durability and cost, the Council decided to eliminate the log type siding from consideration. Mr. Pepple asked if the roof would be included in the construction plans. President Kessler was concerned about a lack of funds. Ms. Bartl explained there was over $20,000 in the general fund for town building upgrades, which would cover the cost for both the roof and siding. Mr. Pepple made a motion to accept St. James Construction’s alternate siding quote in the amount of $10,155.19 with $1335 being paid by the Allman family. Mr. Johnson seconded, and the motion carried 3-0.

As for the roof, Mr. Johnson made a motion to accept the quote from Jim Davis roofing with the added 10% for the thicker material option in the amount of $8470. Mr. Pepple seconded, and the motion carried 3-0

2. Ordinance 2018-13- Increase sewer tap fee: Ms. Bartl presented Ordinance 2018-13: An Ordinance Amending Permit Inspection and Connection Fees and Security Deposit Fees for Connection to the Public Sewer System of Churubusco, Indiana. She explained the rate study had indicated both sewer tap fees and the sewer security deposit were deemed too low and it was suggested both fees increase. The water tap fees and deposit fees had already been increased with the water rate ordinance, but since sewer rates had not been increased, the sewer rates remained at the lower rate. President Kessler explained that the Council would only be able to introduce the ordinance at this meeting as a public hearing had to be held prior to its adoption. Mr. Pepple made a motion to introduce Ordinance 2018-13. Mr. Johnson seconded, and the ordinance was introduced. A public hearing would be held at the November 7^th meeting.

Department Reports:

Jeremy Hart, Town Supervisor:

Mr. Hart presented the attached report.

Bob Gray, Waste Water Treatment Plant Supervisor

Mr. Gray was not present.

Michael Engle, Town Marshal:

Marshal Engle had nothing to report.

Rick Krider, Park Supervisor:

Mr. Krider stated Leslie Coatings never came to fill in cracks at the tennis courts. Other bids he obtained were over $20,000 to so both the tennis and basketball courts. He also reported the CHS baseball team was interested in using the brown block building located between the high school diamond and the Scout Building. Not much information was known at the time, but the Council had some concerns given the building housed electrical panels and Boy Scout supplies. Mr. Krider also stated he had been talking to David Murphy about tearing down the old Turtle Days shed. Mr. Krider had contacted I&M about moving the electrical panels housed in the shed and was waiting to get that task completed.

Ron Felger, Town Attorney:

Mr. Felger was not present.

Council Reports:

President Frank Kessler:

President Kessler stated the RSD meeting had been canceled. He also reported he had met with another internet company who was interested in expanding in Whitley County. He indicated a proposal may be pending.

Bruce Johnson:

Mr. Johnson reported the Solid Waste board was considering a change in who would be tasked with administration duties.

Mark Pepple:

Mr. Pepple had nothing to report.

Madalyn Sade-Bartl:

Ms. Sade-Bartl presented the attached report. She stated the playground was about done, but walkways and other extras would not be complete until next spring.

Having no other business and after all proper papers were signed, President Kessler adjourned the regular meeting.