Meeting Minutes- May 6, 2020

Meeting Minutes – May 6, 2020

The Churubusco Town Council met on May 6, 2020 at 6:00 p.m. in the Town Hall and via ZOOM. Members present were Council Members Mark Pepple, Bruce Johnson, and Nathan Van Horn; and Clerk-Treasurer, Madalyn Sade-Bartl. Also in attendance were Lisa Waterman and Vince Simmers (via Zoom), Blue Lake Conservancy District; Pat Stanford (via Zoom); and Nicole Keister, 46 Graphics.

Council President, Mark Pepple, called the meeting to order. Roll was called by the Clerk. All members were present.

Approval of Meeting Minutes for April 15, 2020:

Mr. Johnson made a motion to approve the meeting minutes from April 15, 2020 as presented. Mr. Van Horn seconded, and the motion carried 3-0.

Approval of Claims and Payroll Vouchers:

Claims Vouchers dated May 6, 2020 in the amount of $180,382.03 were presented and approved.

Public Comment:

Lisa Waterman, President of the Blue Lake Conservancy District, updated the Council on a possible new development within their district and had concerns with the Town’s capacity in relation to BLCD’s contract with the Town. She was also wanting access to current daily numbers.  President Pepple stated the Town would need a detailed report as the expected increase of flow the development would bring to the town and stated he would have to talk to Bob Gray to see how to provide that information to BLCD.

Nicole Keister, owner of 46 Graphics, spoke of her frustration with the Façade Grant program. She stated she had asked about applying for the program but was told she couldn’t use the old application because Main Street was supposed to be making a new one. That was a few months ago. She stated she also had a client who was waiting on approval from Main Street, but they had not had a meeting this year to give that approval. President Pepple stated he had spoken with Dave Pearson from Main Street and Frank Kessler. Pepple agreed there was a need to streamline the application and the process for approval. The Council talked some details out and they hoped to have a new application and process in place by the end of the month.

Old Business:

1. 1.       Approval of CCMG Bid Advertisement: Ms. Bartl presented a draft of the CCMG bid advertisement for the Home Avenue and S. Mulberry Street project. She stated there would have to be a bid opening meeting on June 1, 2020 so a contractor could possibly be selected at the June 3, 2020 meeting. Mr. Johnson stated he would like to be on the selection committee. He also made a motion to approve the advertisement as presented. Mr. Van Horn seconded, and the motion carried 3-0.
2. 2.       Approval of INDOT CCMG Contract: Ms. Bartl presented the contract from INDOT for the CCMG project. President Pepple asked if the Town would be locked into the contract once it was signed. Ms. Bartl stated we would. President Pepple stated he had issues with signing the contract without seeing exactly where the matching funds would be spent from as he did no want to exhaust Rainy Day. Ms. Bartl stated she did not expect to spend anything from Rainy Day but wouldn’t really know until she had a better idea of what monthly MVH revenues would look like. She also stated the contract needed to be back to INDOTT by May 17. The Council stated they would like to hold a special meeting to further discuss the funding sources and scheduled it for Wednesday, May 13 at 6:00 pm.

New Business:

1. 1.       Resolution 2020-08: A Resolution Approving Certain Policy Changes in Light of the COVID-19 Public Health Emergency: Ms. Bartl presented Resolution 2020-08 which included reopening policies. The Resolution was an update to Resolution 2020-05 and Resolution 2020-07. Mr. Van Horn asked how we would be enforcing these plans. President Pepple stated a lot of these items would be hard to enforce and would be treated more as a suggestion unless there were issues. Mr. Van Horn made a motion to approve Resolution 2020-08 as presented. Mr. Johnson seconded, and the motion carried 3-0.
2. 2.       Youth League Contract: Ms. Bartl stated Nick Brandt, President of the Youth League, had emailed her earlier that week which she then forwarded to the Council concerning the Youth League season and the uncertainty surrounding the season. The Youth League was unsure of how their season would look if they even had a season this year and they were wondering what the Town would be expecting as far as user fees if there was a season. The Council discussed the email they had received and President Pepple stated he was in favor of just waiving all user fees for the Youth League this year since they weren’t sure of what they would be doing. The other Council members agreed, and it was approved by consensus. Ms. Bartl stated she would let Mr. Brandt know of the Council’s decision.

Department Reports:

Jeremy Hart, Town Supervisor:

Mr. Hart was no present, but left the attached report

Bob Gray, Wastewater Treatment Plant Supervisor

Mr. Gray was not present.

Dustin Papenbrock, Town Marshal:

Marshal Papenbrock was not present.

Rick Krider, Park Supervisor:

Mr. Krider was not present.

Ron Felger, Town Attorney:

Mr. Felger was not present.

Council Reports:

President Mark Pepple:

President Pepple stated he, Mr. Felger, and Ms. Bartl had a meeting with the WCRSD concerning how to move forward. He told the RSD that we would need estimates and to look at our engineering report first before we could move on anything with them and informed the RSD we should have that information by the end of the month.

Bruce Johnson:

Mr. Johnson had nothing to report.

Nathan Van Horn:

Mr. Van Horn had nothing to report.

Madalyn Sade-Bartl:

Ms. Sade-Bartl reviewed her attached report.

Having no other business and after all proper papers were signed, President Pepple adjourned the regular meeting.