Meeting Minutes – 4/5/23

by Madalyn Sade-Bartl on April 19, 2023 in Meetings, Minutes

Regular Meeting Minutes –April 5, 2023
The Churubusco Town Council met on April 5, 2023 at 6:00 p.m. in the Scout Building. Members present were council members Mark Pepple and Nathan Van Horn; and Clerk-Treasurer, Madalyn Sade-Bartl. Others present were local residents Tony Hart and Brian Clark; Town employee John Forker; and Park Supervisor, Rick Krider.
Council Vice-President, Mark Pepple, called the meeting to order, welcomed visitors, and led the Pledge of Allegiance. The Clerk called roll. Devin Keener was absent.
Approval of Claims:
Claims Vouchers dated April 5, 2023 in the amount of $132,034.89 were presented and approved.
Public Comment:
Tony Hart asked how Junk Week was going to work. Ms. Bartl said she was really unsure but thought they would have trucks picking up every day the first week of May. She apologized for not having more information, but she stated Waste management hadn’t really given her much information, either, except that they did not have enough trucks to do it all in one day.
Old Business:
1. Resolution 2023-03: A Resolution to Approve Amendments Made to the Churubusco Personnel Manual: Ms. Bartl reviewed the process in which the amendments were made and stated she had sent the final draft to department heads but hadn’t heard anything from them. Mr. Pepple asked Mr. Krider and Mr. Forker if they had any comments concerning the changes. Neither did. Mr. Van Horn read an email he received from Officer Justin Blake concerning the change in the accrual of comp time on holidays. After reading the letter, he asked Ms. Bartl for verification on his understanding that comp time can only be accrued if an employee is eligible for overtime. She stated that was correct according to the Town’s attorneys. Mr. Van Horn made a motion to approve the final draft of the Town Personnel Manual as presented. Mr. Pepple seconded, and the motion carried 2-0.
2. Ordinance 2023-04: Amendment to the 2023 Salary Ordinance: Ms. Bartl stated that with the change in the holiday policy to include a “holiday premium”, the Council would need to amend the salary ordinance to include that pay type. She also stated that the pay type would be retroactive to the beginning of the year and any corrections which needed made sue to the addition of this pay type would be issued as an additional check the next time she completed payroll. Mr. Van Horn made a motion to approve Ordinance 2023-04 as presented. Mr. Pepple seconded, and the motion carried 2-0.
New Business:
1. Baker Tilly Asset Management Plan Advisory services contract: Ms. Bartl presented a contract for services related to the asset management plan that is now required by SRF prior to submitting an application. Mr. Van Horn made a motion to approve as presented. Mr. Pepple seconded, and the motion carried 2-0.
2. DLZ Engineering Services Contract: Ms. Bartl presented the annual DLZ Engineering Services contract. She reminded Council that this was something the Town entered into annually and it was for services performed outside of other contracted services. Mr. Van Horn made a motion to approve as presented. Mr. Pepple seconded, and the motion passed 2-0.
3. Approval of the Town of Churubusco’s DWSRF Application: Ms. Bartl presented the Town’s application for SRF funds related to the Town’s ongoing water project. She stated the Council needed to approve its submittal prior to submitting it to the State. Mr. Van Horn made a motion to approve the submission of the DWSRF application. Mr. Pepple seconded and the motion passed 2-0.
a. Approval to Allow Madalyn Sade-Bartl as Signatory for the DWSRF Application: Ms. Bartl stated that since President Keener was not available and due to the application being due by the end of the week, someone else needed to be assigned as signatory of the application and documents related to the subsequent project. Mr. Van Horn made a motion to name Madalyn Sade-Bartl as signatory of the DWSRF application. Mr. Pepple seconded, and the motion carried 2-0.
4. Approval of Pay Application #1 for the WWTP Project: Ms. Bartl presented pay application #1 for Crosby in the amount of $130,374.20. Mr. Van Horn made a motion. Mr. Pepple seconded, and the motion passed 2-0.
Department Reports:
Jeremy Hart, Town Supervisor:
Mr. Hart was not present.
Bob Gray, Wastewater Treatment Plant Supervisor:
Mr. Gray was not present.
Dustin Papenbrock, Town Marshall:
Mr. Papenbrock was not present.
Rick Krider, Park Superintendent:
Mr. Krider stated new roofs had been completed on the dugouts and he was looking forward to the Park becoming a lot busier over the next few weeks.
Andy Boxberger, Town Attorney:
Mr. Boxberger was not present.
Council Reports:
Mark Pepple:
Mr. Pepple had nothing to report.
Devin Keener:
President Keener was not present.
Nathan Van Horn:
Mr. Van Horn had nothing to report.
Madalyn Sade-Bartl:
Ms. Sade-Bartl presented the attached report.
Having no other business and after all proper papers were signed, Mr. Pepple adjourned the regular meeting.